Documentation

This section list documents which is available to the user. Note that this is based on the standard Uniconta functionality.
General Ledger

The General Ledger Account Setup document give information on the setup of the 'Account Type' and the 'System Account' fields on the General ledger Account.

A Company accounts template can be used as an alternative set of financial accounts. For example auditors and/or directors who would like to create a specific report.

This document describes how to set up a General Journals . The journal batch setup will be visible to all users of the company. The journal layouts, however, is specific to each user individually in the companies to which the user have access. The setup will differentiate amongst the individual journal batches.

Use the Year-end Closing of Income Statement Accounts guides you through the processes when closing a year-end.

Sales & Receivables

Setup of an email template for customers. The posted documents can automatically be sent when transactions are posted. The template for the wording can be setup for the following documents:

  • Invoices
  • Customer Statements
  • Interest Notes
  • Collection letters (3 individual templates)
  • Delivery Note
  • Order Confirmation
  • Quotation
  • Purchase Order
  • Delivery Note
  • Purchase Requisition
  • Purchase Invoice 

Cash can be received and allocated against one or more invoices however sometimes the user do not have the information at hand and this result in an unallocated payment. This document describe how to Allocate the receipt against the payment either in the cash receipt journal and also when the payment had been processed without the allocation.

Create a Customer Credit Note

Purchases & Payables
Overview

The overview documents can be used to get a general understanding of the functionality in Uniconta. 

The Uniconta Functionality document gives an overview of all the modules .

Copy & Paste: This document illustrate the copy and past information in Uniconta


Company

The Company module is used to store setup information about the company. The setup in this module will be relevant to the company as opposed to the user.

Company Preferences are used to setup the inventory module setup. 

Tools

Every company is different from each other and will have its own processes which might not be unique to the industry but these differences makes the company unique. When new companies start, they might not necessary have an accounting system as they are using a very small accounting package or even excel spreadsheets. It is a very big change control when taking on an accounting package. All of a sudden the company is restricted to changes that can be unique to certain customers, fields that you can rename in excel etc. With Uniconta we makes it easy to combine your current processes with similar functionality and YES you can have different invoice layouts. You CAN HAVE different emails for individual customers, YOU CAN bring in your own fields, tables and menus. 

This document describe how to create your own fields. What is more, you can create your own tables and wait there are more! You can do calculations from two fields and add these calculations in another custom field.

This document describe Invoice Layouts, Email Setup & Invoice Layout Groups. An invoice layout is a template which can be setup from a template or from scratch. The templates can be used to setup the following documents:

  • Sales Invoice
  • Sales Credit Note
  • Delivery Note
  • Order Confirmation
  • Quotation
  • Purchase Order
  • Stock Requisition
  • Purchase Credit Note

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